Handling supplier notices that affect the Kestrel plan

Write down the date, sender and whether the notice was oral or written. Compare the claim with the current plan B03 (delivery week 42) and the latest written notice from Nordvind (A08: week 44, or week 40 with a deviation). Set the status: a phone call or promise is oral and unconfirmed; an email that agrees with an earlier notice is written and confirmed; a written notice that differs from the plan or an earlier notice is conflicting. Always write the difference from the plan as an open question. Overwrite nothing; add a new row.

To Programme Management the same day when the notice differs from the plan or contradicts an earlier notice, for investigation. To the strategic buyer when the notice is oral, so written confirmation is requested. A change note never changes the plan.

Review A09's three points: affected process parameters, an impact assessment across the full temperature range, and requalification needs. Mark each promised, received or reviewed. A promise is promised. An attachment is received, not reviewed, until Quality has read it. A low-temperature-only report does not make the full-range row received; it remains promised. Request missing items in writing, with a response date. If the change may affect approved properties, RK-3 applies. The Quality Manager decides a YS-14 deviation after a documented impact assessment.

The strategic buyer sends the request to Nordvind by the next day. Quality receives the table when all is received: the quality engineer assesses, the Quality Manager decides. Nobody tells Nordvind that a deviation is accepted before the Quality Manager’s written approval exists.

Count back two weeks from test start: with a week-47 start, receiving inspection must be approved by week 45. If the test moves, move the limit equally and show the calculation. Mark each row holds, clashes or unknown. Missing receiving information is unknown. Check the four-day TK-2 booking against the latest weekly bulletin; without confirmation it is unknown, and another party's booking clashes. TK-1 is not sufficient. A test ending after the week-49 decision point clashes with it. Write who must confirm what. The draft plan is working evidence, not a new plan.

To the Test Department the same week to confirm or rebook TK-2. To Programme Management for the consequences before the steering group. To the Programme Office planning coordinator if the plan needs a new revision.

Separate facts, proposals and decisions. Report what is written, promised or unknown. Set options against B03: standard week 44 or week 40 with a deviation; state coverage. Consequences: the week-46 demonstration is not a milestone; the week-49 decision point requires an approved test. List the gaps. List decisions with roles: a YS-14 deviation by the Quality Manager (C07), an RK-3 waiver by the Quality Manager and customer (C08), and a plan change by the Programme Owner. Mark the recommendation as a recommendation. Never grant clearance without the test and approvals.

To the Programme Owner and the steering group before the next meeting. The Quality Manager receives the decisions belonging to that role. The strategic buyer is told what may be said to Nordvind and what may not.